Hourly Invoice Template

Hours in one column, rate in the next: the template multiplies and totals every line for you, including decimals like 1.25 hours. Edit the example below, then download a PDF.

Document
Look
Style
Brand colour
From (you)
Bill to
Line items
  1. $422.50
  2. $81.25
  3. $165.00
Totals
Amount due$668.75
Extra fields & notes

Your Name or Business12 Example Street Your Cityyou@example.com

Invoice

No.
INV-0001
Terms
Net 15

Bill to

Client Company Ltd400 Client Avenue Client Cityaccounts@client.example
DescriptionHoursRateAmount
Website maintenance, 1–7 Sept6.5$65.00$422.50
Client call and planning1.25$65.00$81.25
Content updates3$55.00$165.00

Notes

Time billed in 15-minute increments. Timesheet available on request.

Subtotal
$668.75
Total
$668.75
Amount due
$668.75
Turn this into:
Preview

What to put on a hourly invoice

Best for: Tutors, consultants, assistants, developers and anyone billing time.

  • Dates or period covered
  • Task description per line
  • Hours (decimal: 1h 15m = 1.25)
  • Hourly rate
  • Total per line and overall

Tips

  • Group time by task or week rather than listing every 15-minute block.
  • Convert minutes to decimals: 15 min = 0.25, 30 min = 0.5, 45 min = 0.75.
  • State your rate and billing increment in your contract, then repeat it in the notes.

FAQ

How do I write minutes on an hourly invoice?

Use decimal hours. Divide minutes by 60: 20 minutes is 0.33 hours, 40 minutes is 0.67 hours.

Can I show different rates on one invoice?

Yes. Each line has its own rate, so you can bill, say, design at one rate and meetings at another.