Contractor Invoice Template

Separate labor and materials, show the job site, and subtract any deposit so the customer sees the true balance. Edit the example below, then download a PDF.

Document
Look
Style
Brand colour
From (you)
Bill to
Line items
  1. $928.00
  2. $357.00
  3. $146.00
Totals
Amount due$931.00
Extra fields & notes

Your Name or Business12 Example Street Your Cityyou@example.com

Invoice

No.
INV-0103
Terms
Net 7
Job site
9 Maple Road

Bill to

Jordan Homeowner9 Maple Road Client Cityaccounts@client.example
DescriptionQtyUnit costAmount
Labor – bathroom tiling (hours)16$58.00$928.00
Porcelain floor tiles (sq ft)85$4.20$357.00
Adhesive, grout and trims1$146.00$146.00

Notes

Deposit of 500 received on start date. Balance due within 7 days of completion.

Subtotal
$1,431.00
Total
$1,431.00
Paid to date
−$500.00
Amount due
$931.00
Turn this into:
Preview

What to put on a contractor invoice

Best for: Builders, electricians, plumbers, painters, landscapers and other trades.

  • Job site address
  • Labor (hours × rate or a fixed price)
  • Materials with quantity and unit cost
  • Deposit already received
  • Licence number if your trade requires it

Tips

  • Add "Job site" and "Licence no." as custom fields.
  • In many US states materials and labor are taxed differently: use the per-line tax tick to match your state rules.
  • Record the deposit under "Amount paid" so the balance is right.

FAQ

Should labor and materials be on separate lines?

Yes. It makes the bill easier to check and, in places where materials and labor are taxed differently, it is how you apply tax correctly.

How do I show a deposit?

Enter it in "Amount paid". The invoice shows the total, the payment received and the balance due.