Freelance Invoice Template

Built for designers, writers, developers and other independent professionals who bill per project or milestone. Edit the example below, then download a PDF.

Document
Look
Style
Brand colour
From (you)
Bill to
Line items
  1. $1,800.00
  2. $250.00
Totals
Amount due$2,050.00
Extra fields & notes

Your Name or Business12 Example Street Your Cityyou@example.com

Invoice

No.
INV-0001
Terms
Net 14

Bill to

Client Company Ltd400 Client Avenue Client Cityaccounts@client.example
DescriptionQtyUnit priceAmount
Brand identity design – milestone 2 of 31$1,800.00$1,800.00
Extra revision round (agreed 4 June)1$250.00$250.00

Notes

Thank you! Payment by bank transfer within 14 days. Please quote the invoice number as the reference.

Subtotal
$2,050.00
Total
$2,050.00
Amount due
$2,050.00
Turn this into:
Preview

What to put on a freelance invoice

Best for: Freelancers billing a fixed project fee, a deposit or a milestone.

  • Your name or trading name and contact email
  • Client name and billing address
  • A unique invoice number
  • Project or milestone description
  • Agreed fee and any deposit already paid
  • Payment terms and how to pay (bank transfer, PayPal, card link)

Tips

  • Reference the proposal or contract date in the notes so the client can match the invoice to the approved scope.
  • If you took a deposit, enter it under "Amount paid" so the balance due is correct.
  • Send it the day the milestone is delivered; invoices sent late tend to be paid late.

FAQ

Do freelancers need a business name on invoices?

No. You can invoice under your own legal name. If you trade under a different name, show both where your local rules require it.

Should I charge sales tax or VAT as a freelancer?

That depends on where you and your client are and whether you are registered. See our tax invoice guide for official sources, and check with your tax authority.