Commercial Invoice Template

The customs document that travels with an international shipment. Customs use it to classify goods and assess duty. Edit the example below, then download a PDF.

Document
Look
Style
Brand colour
From (you)
Consignee
Line items
  1. $560.00
  2. $350.00
Totals
Total value$910.00
Extra fields & notes

Your Name or Business12 Example Street Your Cityyou@example.comEORI: GB000000000000

Commercial Invoice

No.
CI-2026-031
Incoterms
DAP
Reason for export
Sale
Country of origin
United Kingdom

Consignee

Client Company Ltd400 Client Avenue Client Cityaccounts@client.exampleTax ID:
DescriptionQtyUnit priceAmount
Merino wool scarf, HS 6117.10, Origin: GB20$28.00$560.00
Leather gloves, HS 4203.29, Origin: GB10$35.00$350.00

Notes

I declare that the information in this invoice is true and correct. Signature: ______________________

Subtotal
$910.00
Total
$910.00
Turn this into:
Preview

What to put on a commercial invoice

Best for: Anyone shipping goods across a border, from Etsy sellers to exporters.

  • Shipper/exporter and consignee details, with tax or EORI numbers
  • Detailed description of each item (material, use)
  • HS tariff code and country of origin per item
  • Quantity, unit value and total value, with currency
  • Incoterms, reason for export, and a signed declaration

Tips

  • Vague descriptions like "gift" or "samples" are a common cause of customs delays.
  • Put the HS code and origin in the description, e.g. "Cotton T-shirt, HS 6109.10, Origin: PT".
  • Carriers such as UPS, FedEx and DHL usually want three signed copies.

FAQ

Who fills in the commercial invoice?

The exporter (shipper). Your carrier may generate one, but the declared details are your responsibility.

Commercial invoice vs proforma?

A proforma is sent before the sale is final (or for no-charge shipments in some cases); a commercial invoice reflects the actual transaction for customs.